how to send large files via email,How to Send Large Files via Email

How to Send Large Files via Email

Have you ever found yourself in a situation where you need to send a large file via email but are unable to do so because the file size exceeds the email service’s limit? Don’t worry; you’re not alone. Many people face this issue, but there are several ways to overcome it. In this article, I will guide you through various methods to send large files via email, ensuring that your files reach their intended recipients without any hassle.

Using Email Attachments

Before diving into alternative methods, it’s essential to understand the limitations of email attachments. Most email services, such as Gmail and Yahoo Mail, have a file size limit of around 25 MB. If your file exceeds this limit, you will need to find an alternative solution. However, if your file is within this limit, you can follow these steps to send it via email:

1. Open your email client and compose a new message.
2. Click on the “Attach” or “Paperclip” icon to add a file.
3. Select the file you want to send and click “Open” or “Attach.”
4. Address the email to the recipient and click “Send.”

Remember that the recipient’s email client may also have a file size limit, so it’s always a good idea to check their email service’s limitations before sending a large file.

Using Cloud Storage Services

One of the most popular methods for sending large files via email is by using cloud storage services such as Google Drive, Dropbox, or OneDrive. These services allow you to upload your files to the cloud and share them with others by sending a link. Here’s how to do it:

1. Sign up for a free account on a cloud storage service of your choice.
2. Upload the file you want to send to the cloud storage service.
3. Copy the shareable link provided by the service.
4. Compose an email to the recipient and paste the link into the body of the message.
5. Send the email, and the recipient can download the file by clicking on the link.

This method is not only convenient but also secure, as you can set permissions and expiration dates for the shared files.

Using File Compression Tools

Another way to send large files via email is by compressing them using file compression tools such as WinRAR, 7-Zip, or WinZip. These tools reduce the file size by compressing the data, making it easier to send via email. Here’s how to do it:

1. Download and install a file compression tool of your choice.
2. Right-click on the file you want to send and select “Compress” or “Add to Archive.”
3. Name the compressed file and choose the desired compression settings.
4. Send the compressed file as an email attachment, just like you would with any other file.

Keep in mind that the recipient will need the same file compression tool to decompress the file.

Using Online File Sharing Services

Online file sharing services like WeTransfer, Send Anywhere, and Filemail are designed specifically for sending large files via email. These services allow you to upload your files to their servers and share them with others by sending a link. Here’s how to use WeTransfer as an example:

1. Visit the WeTransfer website and click on “Send.”
2. Upload the file you want to send by clicking on “Add your files.” You can upload multiple files at once.
3. Enter the recipient’s email address and any additional information you want to include.
4. Click “Transfer” to send the file. WeTransfer will generate a link that you can share with the recipient.
5. Send the link to the recipient via email, and they can download the file by clicking on the link.

These services often have a file size limit, but it’s usually higher than that of email services. Additionally, some services offer a free plan with limited features, while others require a subscription for more advanced features.

Conclusion

There are several methods to send large files via email, each with its own advantages and limitations. By using cloud storage services, file compression tools, or online file sharing services, you can easily share large files with others without worrying about email