Understanding the I-9 Form
As an intern, you might be wondering whether you need to file an I-9 form. The answer is yes, even if you’re participating in an unpaid internship. The I-9 form is a critical document that verifies your identity and employment authorization in the United States. Let’s delve into the details of filing an I-9 for unpaid internships in 2024.
What is the I-9 Form?
The I-9 form, officially titled “Employment Eligibility Verification,” is a U.S. Citizenship and Immigration Services (USCIS) document. Employers are required to complete this form for each employee they hire, including interns. The form must be filled out within three business days of the employee’s first day of work.
Why Do Unpaid Interns Need to File an I-9?
Even though you’re not receiving payment for your internship, you are still considered an employee under U.S. employment laws. This means that your employer must verify your identity and employment authorization. Filing an I-9 ensures that your employer complies with these legal requirements.
Required Documents for Unpaid Interns
When completing the I-9 form, you’ll need to provide documentation to prove your identity and employment authorization. Here are some examples of acceptable documents:
| Document Type | Description |
|---|---|
| Identity | U.S. passport, driver’s license, or state-issued ID card |
| Employment Authorization | Permanent Resident Card, Employment Authorization Document (EAD), or passport with a valid visa |
Completing the I-9 Form
Completing the I-9 form is a straightforward process. Here’s a step-by-step guide:
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Print the I-9 form from the USCIS website.
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Fill in Section 1 with your personal information and the employer’s information. This section must be completed by both you and your employer within three business days of your start date.
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Provide your employer with the required documentation to prove your identity and employment authorization. Your employer will examine the documents and record the document numbers and expiration dates in Section 2.
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Sign and date Section 1 and Section 2 of the form.
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Your employer must review the documents and sign and date Section 2 within three business days of your start date.
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Your employer must retain the I-9 form for a minimum of three years after your date of hire or one year after the end of employment, whichever is later.
Common Mistakes to Avoid
When completing the I-9 form, it’s important to avoid common mistakes:
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Not completing the form within the required timeframe.
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Not providing the required documentation.
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Not recording the correct document numbers and expiration dates.
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Not signing and dating the form.
Updating the I-9 Form
It’s essential to keep your I-9 form up to date. If you change your address, name, or employment authorization, you must notify your employer and update your I-9 form accordingly.
Conclusion
Filing an I-9 form is a crucial step for unpaid interns in 2024. By understanding the process and requirements, you can ensure that both you and your employer are in compliance with U.S. employment laws.
